task-management

Nov 25, 2024

What's in a task: What a Good Task Entails

What's in a task: What a Good Task Entails

What's in a task: What a Good Task Entails

Tasks are the heart of any productivity tool—they help you stay organized and get things done. Whether you use paper or an app, the right tool makes a big difference. It should be simple yet powerful enough to keep you on track. The key is in how tasks are designed—clear, functional, and easy to manage.

Tasks are the heart of any productivity tool—they help you stay organized and get things done. Whether you use paper or an app, the right tool makes a big difference. It should be simple yet powerful enough to keep you on track. The key is in how tasks are designed—clear, functional, and easy to manage.

By Bob Stolk

By Bob Stolk

By Bob Stolk

Founder at Complex.so

Founder at Complex.so

Founder at Complex.so

A well-designed task
A well-designed task

Tasks are the bread and butter of any task management tool—and they're essential for staying productive and getting things done. You can choose to manage your tasks on paper, or let a task management tool handle the heavy lifting for you. If you opt for a task management tool, you'll likely want one that's easy to use yet packed with powerful features to get the job done. The simpler and clearer the task management tool is, the easier it is to stay on top of things without feeling overwhelmed. But keep in mind, using task management software that's too simple can strip its power.

One of the most crucial aspects of a task management tool is the task itself! Its design matters a lot—how it looks, how it functions, what attributes you can add, and the overall user experience.

Let’s take a closer look at what makes a well-designed task:

How a task modal looks in Complex.so

When you open a task, it should be clean and uncluttered, drawing your attention to the most important details right away.

Here’s what a well-structured task should include: the essentials like a clear title, key attributes, and space for a detailed description. The description field should be as versatile as a document. It should allow you to add images, headers, files, and more to ensure every task contains all the details you need in one place.

Task attributes are the backbone of a task, making it much easier to manage and stay organized. Some of the most important attributes to include are:

  • Status: What’s the current progress—on hold, in progress, or completed (or any custom status)?

  • Due Date: When does the task need to be finished?

  • Urgency: How important is it? This is crucial for prioritization.

  • Assignee: For shared tasks, it’s important to know who’s responsible.

  • Reminder: Need a nudge? Set a reminder to stay on track.

  • Labels: Organize tasks by categories within a project or space.

  • Estimate: Add a time estimate to set expectations and plan effectively.

  • Subtasks: Break larger tasks into smaller, more manageable pieces.

These attributes help ensure each task is actionable, clear, and easy to track.

Another key feature of a task, especially for teamwork, is the ability to leave comments. This lets you have context-specific discussions, keeping things organized and avoiding the chaos of general chats not tied to a task.

Pro Tip: Flying solo? Use the comment section to jot down notes for yourself!

Tasks are the bread and butter of any task management tool—and they're essential for staying productive and getting things done. You can choose to manage your tasks on paper, or let a task management tool handle the heavy lifting for you. If you opt for a task management tool, you'll likely want one that's easy to use yet packed with powerful features to get the job done. The simpler and clearer the task management tool is, the easier it is to stay on top of things without feeling overwhelmed. But keep in mind, using task management software that's too simple can strip its power.

One of the most crucial aspects of a task management tool is the task itself! Its design matters a lot—how it looks, how it functions, what attributes you can add, and the overall user experience.

Let’s take a closer look at what makes a well-designed task:

How a task modal looks in Complex.so

When you open a task, it should be clean and uncluttered, drawing your attention to the most important details right away.

Here’s what a well-structured task should include: the essentials like a clear title, key attributes, and space for a detailed description. The description field should be as versatile as a document. It should allow you to add images, headers, files, and more to ensure every task contains all the details you need in one place.

Task attributes are the backbone of a task, making it much easier to manage and stay organized. Some of the most important attributes to include are:

  • Status: What’s the current progress—on hold, in progress, or completed (or any custom status)?

  • Due Date: When does the task need to be finished?

  • Urgency: How important is it? This is crucial for prioritization.

  • Assignee: For shared tasks, it’s important to know who’s responsible.

  • Reminder: Need a nudge? Set a reminder to stay on track.

  • Labels: Organize tasks by categories within a project or space.

  • Estimate: Add a time estimate to set expectations and plan effectively.

  • Subtasks: Break larger tasks into smaller, more manageable pieces.

These attributes help ensure each task is actionable, clear, and easy to track.

Another key feature of a task, especially for teamwork, is the ability to leave comments. This lets you have context-specific discussions, keeping things organized and avoiding the chaos of general chats not tied to a task.

Pro Tip: Flying solo? Use the comment section to jot down notes for yourself!

Tasks are the bread and butter of any task management tool—and they're essential for staying productive and getting things done. You can choose to manage your tasks on paper, or let a task management tool handle the heavy lifting for you. If you opt for a task management tool, you'll likely want one that's easy to use yet packed with powerful features to get the job done. The simpler and clearer the task management tool is, the easier it is to stay on top of things without feeling overwhelmed. But keep in mind, using task management software that's too simple can strip its power.

One of the most crucial aspects of a task management tool is the task itself! Its design matters a lot—how it looks, how it functions, what attributes you can add, and the overall user experience.

Let’s take a closer look at what makes a well-designed task:

How a task modal looks in Complex.so

When you open a task, it should be clean and uncluttered, drawing your attention to the most important details right away.

Here’s what a well-structured task should include: the essentials like a clear title, key attributes, and space for a detailed description. The description field should be as versatile as a document. It should allow you to add images, headers, files, and more to ensure every task contains all the details you need in one place.

Task attributes are the backbone of a task, making it much easier to manage and stay organized. Some of the most important attributes to include are:

  • Status: What’s the current progress—on hold, in progress, or completed (or any custom status)?

  • Due Date: When does the task need to be finished?

  • Urgency: How important is it? This is crucial for prioritization.

  • Assignee: For shared tasks, it’s important to know who’s responsible.

  • Reminder: Need a nudge? Set a reminder to stay on track.

  • Labels: Organize tasks by categories within a project or space.

  • Estimate: Add a time estimate to set expectations and plan effectively.

  • Subtasks: Break larger tasks into smaller, more manageable pieces.

These attributes help ensure each task is actionable, clear, and easy to track.

Another key feature of a task, especially for teamwork, is the ability to leave comments. This lets you have context-specific discussions, keeping things organized and avoiding the chaos of general chats not tied to a task.

Pro Tip: Flying solo? Use the comment section to jot down notes for yourself!

Complex.so is project management, beautifully simplified for small teams

More in

More in

More in

task-management

task-management

task-management

AI project management tool

task-management

Mar 26, 2025

AI Project Management Tools for Small Teams: 2025 Complete Guide

Discover the best AI project management tools for small teams in 2025. Learn how AI automates tasks, predicts bottlenecks, and streamlines collaboration for 2-20 person teams. Complex.so integrates seamlessly with AI workflows.

AI project management tool

task-management

Mar 26, 2025

AI Project Management Tools for Small Teams: 2025 Complete Guide

Discover the best AI project management tools for small teams in 2025. Learn how AI automates tasks, predicts bottlenecks, and streamlines collaboration for 2-20 person teams. Complex.so integrates seamlessly with AI workflows.

AI project management tool

task-management

Mar 26, 2025

AI Project Management Tools for Small Teams: 2025 Complete Guide

Discover the best AI project management tools for small teams in 2025. Learn how AI automates tasks, predicts bottlenecks, and streamlines collaboration for 2-20 person teams. Complex.so integrates seamlessly with AI workflows.

Manage your tasks like a pro

task-management

Mar 20, 2025

10 Ways to Set and Track Your Goals in a Task Management App

This article provides ten practical strategies for utilizing task management apps to effectively set and track goals, enhancing both individual and team productivity. It emphasizes the importance of defining SMART goals, breaking them into actionable steps, and leveraging features like Kanban boards and progress reports.

Manage your tasks like a pro

task-management

Mar 20, 2025

10 Ways to Set and Track Your Goals in a Task Management App

This article provides ten practical strategies for utilizing task management apps to effectively set and track goals, enhancing both individual and team productivity. It emphasizes the importance of defining SMART goals, breaking them into actionable steps, and leveraging features like Kanban boards and progress reports.

Manage your tasks like a pro

task-management

Mar 20, 2025

10 Ways to Set and Track Your Goals in a Task Management App

This article provides ten practical strategies for utilizing task management apps to effectively set and track goals, enhancing both individual and team productivity. It emphasizes the importance of defining SMART goals, breaking them into actionable steps, and leveraging features like Kanban boards and progress reports.

Boost your productivity today—tackle your to-dos like a pro!

Boost your productivity today—tackle your to-dos like a pro!

Boost your productivity today—tackle your to-dos like a pro!

Turn chaos into clarity. Complex.so is here to help you organize your projects, one task at a time.

Turn chaos into clarity. Complex.so is here to help you organize your projects, one task at a time.